Word tip: Break your text

Office_May21_CWhen someone mentions ‘breaking’ something, most will think of the physical action. Writers will think of something different. A break in writing means an extended space. You see breaks at the end of chapters in novels and reports that shift to another section. These breaks are an integral part of document formatting, and yet many Microsoft Word users still use them incorrectly, if at all. If you’ve ever had trouble formatting a document, why not try breaking your text?

There are numerous types of text breaks you can use in Word:

  • Page break – Will insert a break where the cursor is and move the next line of text to the following page. This break is good for formatting reports and other longer documents, especially if you have headings with multiple subheadings; a page break between each main heading will make a report easier to read.
  • Column break - If you have a document with more than one column, inserting a column break will move the cursor or text to the next column on the right. If you don’t have columns, this will function as a page break.
  • Section break – There are four different types of section breaks that can be used when you want to divide a document into different sections. For example, if you have a report where 3 pages need to be in a column, you can insert a section break around these pages and format them separately from the rest of the document.
  • Line break – These breaks will move text to the next line. This can be useful if your document has an extra line between paragraphs, or when you are writing a list and need to add another paragraph without a new list point. You can insert a line break by hitting Shift+Return.

How to break your documents
If you need to insert a break in your document, we first recommend that you turn on Show/Hide. This can be done by:

  1. Clicking on Tools from the menu bar at the top of the window.
  2. Selecting Options followed by the View tab in the window that pops up.
  3. Ticking All under the Formatting Marks section.
  4. Clicking Ok.

This will show all formatting marks on the document, making it easier for you to see what breaks and changes to formatting you have made. You can then insert breaks by:

  1. Clicking where you would like to insert the break in the document (The break will be inserted where the blinking cursor is located, so be sure it’s in the right spot.)
  2. Clicking Insert from the menu bar at the top of the screen followed by Break.
  3. Ticking the type of break you want to insert.
  4. Clicking Ok.

Breaks are a great way to create documents that not only look more professional but are easier to read. If you are looking to learn more about using Word to its full potential, please contact us today.

Four password management systems

Security_May29_CThe password is the main way we identify ourselves online. We need these to access nearly every account and service we use. Hackers know this and often target this area. One way to minimize the chance of your accounts being hacked is by using different passwords for every account. However, the issue is that remembering them all isn’t always easy. A password management system can help, but what type of system is the best?


Manage your online reputation - 5 tips!

BusinessValue_May29_CTo many netizens, the Internet is one massive popularity race. Companies and people alike take great strides to carefully build a brand and reputation that they feel comfortable with. Unfortunately, there comes a time for any business when they have to deal with a complaint. There are many warning stories of companies that have handled negative feedback and complaints poorly and seen their reputation tarnished. If you want to avoid a dent in your corporate reputation, it would be wise to manage your online reputation.


Four apps to help boost productivity

Productivity_May29_CProductivity is without a doubt one of the more popular technology buzzwords nowadays. Business owners, managers and employees all seem to be striving to increase their productivity but may not know the best way to go about doing so. One way could be leveraging technology, more specifically, apps, to help improve efficiency.


Google+ gets a facelift

SocialMedia_June04_CWhen browsing the Internet, what type of site do you spend most of your time on? For most people, that would be social media. It’s hard not to find someone using social media these days. One of the less popular, yet still important, services is Google+. While the user base is considerably lower than say Facebook, it is growing. In an effort to increase numbers further, Google has recently introduced a number of interesting changes to Google+.