Microsoft is committed to delivering technology solutions that are accessible and affordable for nonprofits. They provide donations and discounts when you use their cloud solutions like Microsoft Office 365, Power BI Azure and more. And they work with nonprofits to help them get the most out of technology.

Your nonprofit probably operates on a tight budget. And, perhaps you think that the latest technology is cost prohibitive. But, using effective IT solutions like Office 365 can improve your staff’s productivity and effectiveness to better deliver on your mission. And with Microsoft providing discounts to nonprofits, this is something you should consider.

Using Microsoft Office 365 Will Benefit Your Nonprofit Organization

Microsoft Office 365 is a cloud-based online suite that provides access to a wealth of services and software. Office 365 includes online versions of Microsoft Office such as Word, PowerPoint, Skype/Teams, and Excel. But it also provides much more for nonprofit organizations.

Your Staff Can Achieve More

Strengthen the support for your mission by giving your management, employees, and board members a way to work on the same documents in real time. Regardless of device or location, Microsoft Office 365 provides online and offline access with automatic syncing, so everyone stays on the same page.

Office 365 is an excellent productivity tool for nonprofits. It comes with much more than Outlook, Word, Excel and PowerPoint. Applications like Planner, Flow, Groups, Delve and Sway all have great potential to help you save time and increase your productivity.

  • Microsoft Planner lets you create different stages in a project and insert tasks. Assign tasks for team members, attach documents, communicate and track the progress of your projects.
  • Microsoft Flow is another productivity booster. It provides a way for you to connect Office 365 applications to other Office 365 apps so you can transfer information or create an action based on a trigger. Flow comes with templates to help you. For example, you can choose a template to copy emails to OneNote. You can also use Flow to connect Office 365 applications to popular social media sites, Google apps, Basecamp, Buffer, Asana and many other productivity solutions.
  • Microsoft Groups lets you use collaboration portals that you can set with just a few clicks. Simply go to “People” and create a “Group.” You can even create Group portals for teams both inside and outside of your nonprofit. Set permissions for your Group to share a OneNote notebook, a shared calendar, a shared Planner, access a SharePoint site, and much more.
  • Microsoft Connectors extends Groups’ functionality. It’s like Flow but just for your Groups. Once you set up your Group, click Connectors and add content from other project management tools, social media sites, and more. Whenever any of your Connectors are updated, your Group will be notified. You can even build your own Connectors with the Connectors Developer Dashboard. What a timesaver this is!

You Can Work From Anywhere

Do some of your employees work from home or in locations away from your office? Microsoft 365 is built with mobility in mind. All of your Office 365 documents will be accessible from anywhere and kept up to date. With your files saved to the Cloud in Office 365, your desk is no longer a barrier. Use mobile apps like OneDrive, Word, Excel, PowerPoint, Outlook, Skype, SharePoint, and OneDrive, so everyone can stay connected via email, instant messaging, and with online meetings.

Office 365 Data Will Always Be Secure

Because Microsoft Office 365 is cloud-based, you’ll get automatic updates that keep your applications and devices current with the latest security features from Microsoft, even on your employees’ personal devices.

With Office 365, your data will be protected. It can help you boost your overall security posture. With its online document storage option, you can be assured that your confidential data will be stored securely.

Your email will also be secure. When you move your email server to the cloud-based Office 365 environment, you’ll be securely migrating your mailboxes and archives to a protected environment. Plus, you’ll have unlimited email storage.

Microsoft Office 365 comes with built-in privacy settings so you can set the sensitivity of emails to “private.” Even those people with access to your inbox won’t be able to see these emails unless you want them to. It also comes with native encryption, end-to-end security, and multi-factor authentication options for enhanced data security.

Microsoft Office 365 Will Be Easy For Staff To Use

Microsoft makes it easy to manage all of your Office 365 solutions from one place. Your staff will save time with a single login for all Office 365 services. It’s also simple to learn and straightforward to use. Your staff won’t have to learn new software or language. It’s designed for businesses that don’t have on-staff IT teams. And Microsoft’s online portal provides step-by-step instructions on how to add users and training so your team can quickly start using Microsoft Office 365.

Microsoft Office 365 has transformed the way today’s nonprofit organizations operate. It provides a new level of security, mobility, accessibility, reliability and productivity, and it’s gaining popularity everywhere. You should use Office 365 if you want features that will help you achieve your mission.

You help others, so let us help you by providing a complimentary IT assessment so we can customize Microsoft Office 365 for your needs. For more information, contact BC Networks. We specialize in serving nonprofits in the San Francisco Bay Area.

Did you find this article helpful? Check out the others in our Blog.