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Creating links between your workbooks lets you quickly include cells or cell ranges in calculations performed on a summary tab. For example, you can store product prices on a Master Pricing tab and link to it elsewhere. A marketing manager may have a data sheet for each geography that he wants to combine in a dashboard. Learn how to complete these and similar linking tasks in Excel.
Both a link and external cell reference dynamically include data from another worksheet. The source worksheet is the worksheet with the data. The destination worksheet has the link formula or external cell reference. If a referenced cell value changes, the destination cell updates when activated.
How Can You Create the Worksheet Link?
IMPORTANT NOTE: Open the destination worksheet and each source worksheet in a single Excel session. Otherwise, you won’t be able to link across workbooks.
There are two ways to create a worksheet link.
How Can You Link a Range of Cells?
You can also link a range of cells by following these steps:
Each cell will have a unique link formula that references the source worksheet.
Can You Manually Enter Link Formulas in the Same Workbook?
When the worksheets share the same workbook, you can manually enter the formula.
IMPORTANT: If your worksheet name has spaces or special characters, you have to include single quotes. Example: =’This Worksheet’!B6.
How Do You Link to Worksheets in Another Workbook?
For worksheets in different Excel workbooks within the same folder, your formula should include the workbook name in brackets. Here is the syntax:
NOTE: For Excel versions older than 2007, add the xls extension.
For workbooks in different folders, you need to include the full file path. In this case, manual entry isn’t recommended.
What Is the Automatic Calculation Function?
The Automatic Calculation function makes sure that the external cell reference updates whenever the source information does. Here’s how to check this function:
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